Eastern Refinery Limited Tender Notice 2024

1. Identify Available Tenders

• Website: Visit the official Eastern Refinery Limited website or the Bangladesh Petroleum Corporation (BPC) website. ERL also publishes tender notices in leading national newspapers.
• e-GP Portal: Many government-related tenders in Bangladesh, including those of ERL, are listed on the Government e-GP (Electronic Government Procurement) portal: https://www.eprocure.gov.bd.
• Newspapers: Regularly check major Bangladeshi newspapers for tender announcements from ERL.

2. Register for e-GP (if applicable)

• If the tender is being processed through the e-GP system, you will need to register on the e-GP portal and obtain login credentials. Registration requires:
  • A valid TIN (Taxpayer Identification Number) and VAT registration.
  • A valid Bank Account with internet banking for online payments (if required).
• Complete all formalities required for online participation.

3. Download Tender Documents

• Once a tender is published, you can download the tender documents from the e-GP portal or obtain them from the designated location mentioned in the tender notice. Tender documents typically include:
  • Instructions to bidders.
  • Specifications and technical requirements.
  • Eligibility criteria.
  • Terms and conditions.

4. Review Tender Requirements

• Carefully review the tender requirements, such as technical specifications, eligibility criteria, delivery schedules, and payment terms.
• Pay attention to specific requirements, such as previous experience, certifications, or technical capabilities.

5. Prepare Bid Documents

• Prepare your bid by compiling the necessary documents, including:
  • Technical Proposal: Describes how your product/service meets ERL’s technical specifications.
  • Financial Proposal: Includes the pricing structure, payment terms, and any other financial details.
  • Supporting Documents: Business registration, financial solvency certificates, tax clearance certificates, previous work experience, and other documents as requested in the tender notice.

6. Submit Tender/Bid

• Online Submission (via e-GP): If the tender is through the e-GP portal, upload all documents and complete the required fields on the portal. Ensure that the financial and technical bids are submitted separately if required.
• Physical Submission (if applicable): For tenders requiring physical submission, prepare sealed envelopes (often one for the technical proposal and another for the financial proposal) and submit them at the location specified in the tender notice.

7. Pay Tender Fees & Bid Security

• Pay any tender fees as specified in the tender document. The fees might be payable online (for e-GP) or via bank drafts (for physical submission).
• Some tenders require Bid Security or Earnest Money, which is a refundable deposit to ensure that you are a serious bidder. This is usually a percentage of the total bid value.

8. Attend Pre-Bid Meeting (if applicable)

• In some cases, ERL may arrange a Pre-Bid Meeting to clarify any questions or issues about the tender. Attend this meeting to get clarifications or additional information.

9. Bid Evaluation Process

• After submission, ERL will evaluate the bids. This may involve:
  • Technical Evaluation: Ensuring that the technical proposal meets all requirements.
  • Financial Evaluation: Comparing the financial bids.
• You may be asked for further clarification or details during this process.

10. Awarding of Tender

• Once the evaluation process is complete, ERL will issue a Notification of Award to the winning bidder. If you are awarded the tender, you will need to fulfill any further requirements like signing a contract, providing a performance guarantee, etc.

11. Contract Signing & Performance

• After receiving the award, you will sign a contract with ERL, which will detail your responsibilities, timelines, and payment terms.
• Perform the services or deliver the goods according to the contract, ensuring adherence to the agreed-upon quality and timelines.

12. Post-Tender Processes

• Submit invoices for payment as per the contract terms.
• Comply with any post-tender requirements, such as warranties, after-sales service, etc.

Key Considerations

• Deadlines: Ensure that you submit your bid within the tender submission deadline.
• Compliance: Follow all guidelines outlined in the tender documents, especially with respect to eligibility criteria and documentation.
• Transparency: Government procurement is often highly regulated, so ensure transparency and ethical practices in your bidding process.

By following these steps, you can successfully participate in tenders for Eastern Refinery Limited.