PWD Division, Dinajpur Tender Notice 2025

1. Tender Notice Publication

• Source: Tenders are published in various places including government websites (such as PWD’s official portal), newspapers, or e-procurement platforms.
• Platforms: Check the state-specific PWD website or central tender portals like eProcurement System of India.

2. Eligibility Criteria Review

• Read the Tender Document: Each tender has specific eligibility criteria, such as:
  • Technical qualifications.
  • Financial standing.
  • Past project experience.
• Ensure You Qualify: Make sure your company fulfills all the conditions mentioned in the tender notice.

3. Purchase of Tender Document

• Obtain Tender Document: Purchase the tender document either online (via e-procurement portal) or offline, depending on the mode specified in the tender notice.
• Fees: Pay the required fees for the tender document, which can vary based on the size of the project.

4. Bid Preparation

• Technical Bid: This includes all documents showing that you meet the technical qualifications (experience, licenses, certifications).
• Financial Bid: A separate sealed document that outlines your quoted price for completing the project.
• Earnest Money Deposit (EMD): A refundable security deposit required to demonstrate the seriousness of your bid.
• Documents Needed:
  • Certificate of company registration.
  • GST, PAN, and Tax Clearance certificates.
  • Project completion certificates (past experience).
  • Financial documents like balance sheets.

5. Online/Offline Submission

• Submit Online: For e-tenders, upload your documents and financial bid on the e-procurement platform.
• Submit Offline: For physical submissions, submit the documents in sealed envelopes at the designated PWD office.
• Ensure that all documents are submitted within the deadline mentioned in the tender notice.

6. Tender Opening

• Technical Bid Evaluation: The technical bids are opened first. Bidders who qualify the technical criteria are shortlisted.
• Financial Bid Opening: For shortlisted bidders, the financial bids are opened. The contract is usually awarded to the lowest bidder (L1), but other factors such as experience and technical expertise may also be considered.

7. Award of Contract

• Letter of Intent (LoI): If you win the bid, you’ll receive a Letter of Intent.
• Signing of Agreement: Once all terms are agreed upon, you will sign a formal agreement with the PWD.
• Performance Security: You may be required to submit a performance security, which is a percentage of the contract value, before beginning work.

8. Execution of the Project

After the tender is awarded, you are responsible for executing the project as per the contract terms and ensuring compliance with PWD standards.

Would you like to know more about specific aspects of this process?