Save the Children Tender Notice 2024

What is the procedure to get the Save the Children tender?

According to google, To participate in a Save the Children tender, the process is typically structured around international best practices for procurement. Save the Children issues tenders for goods, services, and works, with the aim of maintaining transparency and fairness. Here’s the step-by-step procedure to follow when applying for a Save the Children tender:

1. Monitor Tender Announcements

• Regularly check Save the Children’s official website or relevant procurement portals. Tenders are often announced on:
  • Save the Children’s country-specific or global website.
  • Procurement websites such as ReliefWeb or Devex.
  • International or national newspapers, depending on the scale of the project.
• You can also subscribe to their newsletters or notifications to stay updated.

2. Review the Tender Notice

• Read the Tender Notice carefully to understand the nature of the goods/services required, eligibility criteria, deadlines, and the bid submission process.
• The tender notice typically includes:
  • Description of goods or services required.
  • Tender reference number.
  • Submission deadline.
  • Requirements for eligibility.
  • Bid security (if applicable).

3. Download Tender Documents

• Download or request the Tender Documents via the links provided in the notice or by contacting Save the Children’s procurement department. These documents will include:
  • Instructions to bidders.
  • Terms of reference (TOR).
  • Bill of quantities (BoQ) for goods or services.
  • Evaluation criteria.
  • Financial proposal template.
  • Contract terms and conditions.

4. Prepare the Bid Submission

• Technical Proposal: Outline your ability to meet the technical specifications, including your experience, qualifications, and any required certifications.
• Financial Proposal: Provide a detailed breakdown of your costs, usually following the format provided in the tender documents.
• Supporting Documents: Prepare necessary documents like:
  • Company registration.
  • Tax compliance certificates.
  • Audited financial statements.
  • References from previous clients.
  • Bid security (if required).
• Ensure that your proposal addresses all the technical and financial requirements stated in the tender documents.

5. Submit the Bid

• Follow the instructions in the tender document for submission, which may include:
  • Online Submission: Upload documents to a procurement portal or email them to the specified contact.
  • Physical Submission: Submit hard copies of your bid at a designated address.
• Important Considerations:
  • Ensure you submit the bid before the deadline.
  • Confirm that all documents are signed and sealed as per the instructions.
  • Double-check if bid security or financial guarantees are required.

6. Clarification and Pre-Bid Meetings

• Some tenders may include a pre-bid meeting to clarify any points related to the procurement. Attend if applicable, as this will allow you to ask questions and gain a clearer understanding of the requirements.
• You can also submit queries in writing, and the responses are usually shared with all prospective bidders.

7. Bid Evaluation

• After submission, Save the Children will evaluate bids based on the criteria outlined in the tender document. Evaluation is usually done on a combination of:
  • Technical Compliance: Does the bidder meet all technical specifications and requirements?
  • Financial Offer: Is the bid cost-effective and within the project budget?
  • Previous Experience: Past performance and experience in similar projects.
  • Compliance with Ethical Standards: Compliance with child safeguarding, anti-bribery, and environmental standards.
• Save the Children may contact you for clarification on any part of your bid.

8. Contract Award

• If your bid is successful, you will be awarded the contract. This is typically followed by:
  • Signing of a formal contract.
  • Submission of performance security (if applicable).
  • Agreement on timelines for delivery and project milestones.
• If your bid is unsuccessful, you may request feedback to understand why.

9. Project Execution

• After the contract is awarded, ensure timely and quality delivery of goods/services as per the contract terms.
• Maintain open communication with Save the Children for reporting and updates.

10. Payment and Post-Project Evaluation

• Payments are generally made based on the schedule outlined in the contract, often linked to the completion of deliverables or milestones.
• After the project, Save the Children may conduct a post-project evaluation to assess your performance for future opportunities.

By following these steps, you can effectively participate in tenders from Save the Children and maximize your chances of being awarded the contract. Always adhere to the ethical guidelines and safeguarding principles required by Save the Children.

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