Civil Aviation Authority of Bangladesh Tender Notice 2024

1. Monitor Tender Notices

• Official Website: Visit the CAAB website or e-GP (Electronic Government Procurement) portal of Bangladesh frequently, as tenders are typically posted there.
  • CAAB website: caab.gov.bd
  • e-GP portal: eprocure.gov.bd
• Newspapers and Publications: Tenders are sometimes published in national newspapers.
• Tender Databases: You can also subscribe to third-party tender notification services.

2. Check Eligibility Requirements

• Review the tender notice to understand the eligibility criteria, which may include:
  • Company registration documents.
  • Trade license.
  • Tax identification number (TIN) and VAT registration.
  • Experience in similar projects.
  • Financial capability (audited reports may be required).
• Some tenders might require specific certifications or pre-qualifications.

3. Purchase Tender Documents

• If interested, you may need to purchase the tender documents. The notice will specify how and where to obtain them.
  • Tender documents are usually available for a fee at a designated office or via download from the e-GP portal.
  • The tender notice will also mention the payment method (typically through bank deposits).

4. Prepare the Bid

• Technical Proposal: Prepare a detailed technical proposal based on the tender specifications. This includes:
  • Company profile.
  • Experience.
  • Project plan and methodology.
  • Team composition, qualifications, and CVs.
• Financial Proposal: Prepare the financial bid, including all costs.
  • Ensure all pricing and cost details are clear and comply with the terms of the tender document.

5. Submit the Bid

• e-GP Submission: If the tender is through the e-GP portal, you will need to register on the platform and submit your bid online.
• Physical Submission: For tenders not handled via the e-GP system, physical submission of documents may be required at a specified CAAB office.
  • Bids must be submitted within the deadline and according to the instructions provided (e.g., sealed envelopes).
• Make sure to include all required documentation (such as the Earnest Money Deposit/Bank Guarantee, if applicable).

6. Earnest Money Deposit (EMD)

• Some tenders require an EMD or bid security deposit, typically in the form of a bank draft or guarantee. This amount is refundable for non-winning bidders.

7. Attend Pre-Bid Meeting (if applicable)

• If the tender notice mentions a pre-bid meeting, attend it for clarifications and updates on the tender documents and procedures.

8. Bid Opening

• Bids are usually opened in the presence of bidders at a designated time and place. For e-GP, bids are opened online.
• The opening process ensures transparency, and all bidders will be informed about the initial results.

9. Evaluation Process

• CAAB evaluates bids based on technical and financial criteria.
  • Technical Evaluation: The technical proposal is assessed first.
  • Financial Evaluation: After the technical evaluation, the financial proposals of technically qualified bidders are opened and assessed.

10. Awarding of the Tender

• The tender is awarded to the bidder who meets the technical requirements and offers the most competitive price, unless other criteria are specified (e.g., quality, experience, etc.).
• Once awarded, the winner will be notified, and a formal contract will be signed.

11. Contract Execution

• After winning the bid, you must sign a contract with the CAAB and may need to provide a performance guarantee.
• Commence the project as per the agreed terms and conditions of the contract.

12. Post-Award Obligations

• Ensure that you adhere to all conditions laid out in the contract, including timely delivery, quality standards, and payment terms.

Additional Tips:

• Keep an Eye on Deadlines: Ensure you submit all documents before the deadline.
• Stay Updated on CAAB Rules: Regularly check for updates in CAAB’s procurement regulations.
• Seek Legal/Technical Advice: If required, consult legal or procurement experts to ensure compliance with the tender requirements.

By following these steps, you can participate in CAAB tenders effectively.