Chittagong Port Authority Tender Notice 2024

1. Monitor Tender Notices

• Official Website: Regularly visit the Chittagong Port Authority’s official website or the e-Government Procurement (e-GP) portal of Bangladesh (https://www.eprocure.gov.bd/). CPA publishes tender notices on these platforms.
• Newspapers: Tender notices may also be published in national newspapers.

2. Tender Document Purchase

• If you identify a relevant tender notice, download the Tender Document from the website or purchase it directly from CPA offices. The tender document typically contains:
  • Eligibility criteria.
  • Scope of work.
  • Technical specifications.
  • Financial requirements.
  • Submission guidelines.

3. Eligibility Criteria

• Carefully review the eligibility criteria, which may include:
  • Registration with e-GP for online tenders.
  • Valid trade license.
  • VAT registration.
  • TIN certificate.
  • Relevant experience in similar projects.
  • Financial solvency or bank guarantees.
• Ensure that your company or consortium fulfills these requirements.

4. Pre-Bid Meeting (Optional)

• CPA sometimes holds a pre-bid meeting where potential bidders can seek clarifications. Attending this can be useful for understanding specific requirements.

5. Bid Preparation

• Prepare your bid according to the instructions in the tender document. It generally includes two parts:
  • Technical Proposal: Demonstrates how you meet the technical and experience criteria.
  • Financial Proposal: Details the cost breakdown for the services or products you will provide.
• Ensure all documentation is correctly filled out, signed, and sealed as per the instructions. Missing documents or incomplete forms can lead to disqualification.

6. Bid Submission

• For Physical Tenders: Submit your bid in a sealed envelope to the specified address, before the deadline. CPA often follows a two-envelope system (technical and financial) for evaluation.
• For e-GP (Online) Tenders: Register on the e-GP portal of Bangladesh. Upload all necessary documents, submit your tender electronically, and pay the tender submission fees through the portal.

7. Bid Opening

• CPA opens the bids publicly at a specified time. In the case of e-tenders, this process is automated, and you can view bid details on the e-GP platform.
• Both technical and financial proposals are evaluated, starting with the technical proposal.

8. Evaluation Process

• CPA evaluates the technical proposals first. If you meet all technical criteria, your financial proposal is then considered.
• Lowest responsive bidders (meeting both technical and financial requirements) are usually awarded the contract, although CPA may also consider other factors, such as project completion time and experience.

9. Award of Contract

• After evaluation, CPA will announce the winning bidder and issue a Letter of Acceptance (LoA) or Work Order.
• The successful bidder will then have to sign a formal contract with CPA and submit performance guarantees as required.

10. Execution of the Contract

• After winning the tender, you will be required to execute the contract per the terms mentioned, including delivery deadlines, quality standards, and financial conditions.

Key Points to Remember:

• Deadlines: Always adhere to submission deadlines as late bids are typically not accepted.
• Clarifications: Make use of the pre-bid meeting or contact points in the tender document for clarification.
• Compliance: Ensure that you comply with all CPA and Bangladeshi procurement regulations to avoid disqualification.

By following these steps and maintaining compliance with all tender regulations, you can successfully participate in tenders from the Chittagong Port Authority.