Health Engineering Department (HED) Tender Notice 2024

1. Monitor Tender Notifications

• Regularly monitor official websites, newspapers, and government portals where HED tenders are advertised. In many countries, tenders are published on the official e-procurement website or the department’s own portal.
• Websites like the Public Procurement Regulatory Authority (PPRA) in Pakistan, or similar authorities in other countries, often host such tender information.

2. Pre-Qualification or Eligibility Criteria

• Before applying, check if you meet the pre-qualification criteria, which might include:
  • Financial capability (minimum annual turnover, net worth).
  • Previous experience in executing similar contracts.
  • Required licenses or certifications.
  • Technical capability (personnel, machinery, etc.).
  • No blacklisting status with any governmental authority.

3. Download Tender Documents

• Visit the respective HED or e-procurement portal and download the tender documents after paying the required fee (if any). These documents typically contain:
  • Scope of work.
  • Specifications and design.
  • Terms and conditions.
  • Deadlines for submission.
  • EMD (Earnest Money Deposit) or Bid Security requirements.

4. Clarifications

• If there are any doubts regarding the tender documents, contact the tender issuing authority during the pre-bid meeting (if conducted) or through official communication channels mentioned in the tender documents.

5. Prepare Tender Bid

• Prepare your bid according to the instructions provided. The bid usually consists of:
  1. Technical Bid: Detailing your technical capabilities, experience, methodology, team, and how you plan to execute the work.
  2. Financial Bid: Detailing the cost estimation, which includes all taxes, overheads, and profits.
• Ensure all necessary documentation (certificates, affidavits, performance records) are attached.

6. Submit the Tender

• Submit the tender documents before the deadline. This can be done:
  • Online via e-tendering platforms (where digital submission is required).
  • Physically in a sealed envelope (if offline submission is permitted).

7. Earnest Money Deposit (EMD)

• Along with your bid, you’ll likely need to submit an Earnest Money Deposit (EMD). This is usually a percentage of the tender value and serves as a security deposit. It is refundable if you are not awarded the contract.

8. Bid Opening

• After submission, the authorities will open the bids. Generally, technical bids are opened first, and those who meet the technical requirements move to the next stage.
• After evaluating the technical bids, the financial bids of qualified participants are opened.

9. Evaluation

• The HED tender committee evaluates the bids based on:
  • Technical and financial scores.
  • Quality, cost, and experience.
• A lowest cost, technically acceptable (LCTA) method is often used, meaning the lowest financial bid from a technically qualified bidder wins.

10. Award of Contract

• If you are the successful bidder, you will receive a Letter of Award (LoA) or Work Order from the HED.
• After receiving the LoA, you may be required to submit a Performance Guarantee or Performance Security (usually a percentage of the contract value).

11. Signing the Contract

• Upon fulfilling all conditions of the tender, you’ll enter into a formal contract with HED, outlining the terms, deliverables, deadlines, and penalties.

12. Execution and Compliance

• Once the contract is awarded, you are responsible for executing the project according to the specifications and deadlines.
• Regular progress reports may be required by the HED, and audits or inspections may be conducted to ensure compliance.

This is a general outline. Be sure to consult the specific tender documents for detailed instructions and conditions for the tender you are interested in.